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TERMS & CONDITIONS + PRIVACY POLICY

TERMS AND CONDITIONS

King of the Court Australia

Effective Date: 20 October 2025

PREAMBLE

King of the Court Australia, accessible at ….. www.kingofthecourt.org, is a wholly owned entity of Bill Lang International ("BLI"), a business education, coaching, and advisory organisation based in Melbourne, Victoria, Australia.

All intellectual property rights, including but not limited to trademarks, logos, brand names, designs, and content associated with King of the Court activities and the Website, are ultimately owned by and protected under the terms and conditions that apply to Bill Lang International.

These Terms and Conditions ("Terms") govern your use of the King of the Court website and your participation in any events, competitions, or activities organised or promoted by King of the Court ("KOTC Activities"). By accessing or using this Website or participating in KOTC Activities, you acknowledge that you have read, understood, and agree to be bound by these Terms.

Contact Information:
Bill Lang International
Melbourne, Victoria, Australia
Website: bill-lang.com
Contact: info@bill-lang.com

1. ACCEPTANCE OF TERMS

By accessing, browsing, or using the Website, or by registering for, attending, or participating in any KOTC Activities, you ("User", "you", or "your") agree to comply with and be legally bound by these Terms and all applicable laws and regulations.

If you do not agree with any part of these Terms, you must immediately cease using the Website and must not participate in any KOTC Activities.

These Terms constitute a binding legal agreement between you and King of the Court Australia (a wholly owned entity of Bill Lang International).

2. DEFINITIONS

For the purposes of these Terms:

"KOTC Activities" means any streetball tournaments, basketball events, trade promotions, competitions, training sessions, social events, or related activities organised, hosted, promoted, or facilitated by King of the Court Australia including TripleswishTM.

"Participant" means any individual who registers for, attends, or takes part in KOTC Activities, whether as a player, spectator, volunteer, or otherwise.

"Content" means all text, images, graphics, logos, videos, audio, data, software, and other materials available on the Website.

"Personal Injury" means death, physical or mental injury (including the aggravation, acceleration, or recurrence of such injury), the contraction, aggravation, or acceleration of a disease, or any other harmful condition.

"Reckless Conduct" means conduct where the supplier is aware, or should reasonably have been aware, of a significant risk that the conduct could result in personal injury to another person, and engages in the conduct despite the risk and without adequate justification.

3. RULES OF USE FOR THE WEBSITE

3.1 Licence to Use

King of the Court Australia grants you a limited, non-exclusive, non-transferable, revocable licence to access and use the Website for personal, non-commercial purposes, subject to these Terms.

3.2 Prohibited Uses

You agree not to:

Use the Website for any unlawful purpose or in violation of these Terms or any applicable laws or regulations.

Attempt to gain unauthorised access to any part of the Website, other users' accounts, or any computer systems or networks connected to the Website.

Introduce or upload viruses, malware, or any other malicious code.

Use any automated means (including bots, scrapers, or robots) to access, monitor, or copy any Content without express written permission.

Interfere with or disrupt the operation of the Website or servers or networks connected to the Website.

Impersonate any person or entity, or falsely state or misrepresent your affiliation with any person or entity.

Post, transmit, or share any content that is defamatory, obscene, offensive, discriminatory, threatening, harassing, or otherwise inappropriate.

Reproduce, duplicate, copy, sell, resell, or exploit any portion of the Website without express written permission.

3.3 User Accounts

If the Website requires you to create an account, you must:

Provide accurate, current, and complete information during registration.

Maintain and promptly update your account information.

Maintain the security and confidentiality of your account credentials.

Notify us immediately of any unauthorised use of your account.

You are responsible for all activities that occur under your account.

3.4 Termination of Access

King of the Court Australia reserves the right, at its sole discretion, to suspend, restrict, or terminate your access to the Website at any time, without notice or liability, for any reason, including but not limited to breach of these Terms.

4. INTELLECTUAL PROPERTY OWNERSHIP

4.1 Ownership

All Content on the Website, including but not limited to text, graphics, logos, icons, images, audio clips, video clips, data compilations, software, design, and the "King of the Court" name, logo, and all related trademarks including TripleSwish TM, service marks, and trade names, are the exclusive property of Bill Lang International and King of the Court Australia or its licensors.

All intellectual property rights in the Website and its Content are owned by or licensed to Bill Lang International and are protected by Australian and international copyright, trademark, and other intellectual property laws.

4.2 Restrictions

You may not:

Reproduce, distribute, modify, create derivative works from, publicly display, publicly perform, republish, download, store, or transmit any Content without prior written consent.

Use any trademarks, service marks, or logos displayed on the Website without written permission.

Remove or alter any copyright, trademark, or other proprietary notices from Content.

4.3 User-Generated Content

If you submit, post, or upload any content to the Website (including comments, photos, videos, or feedback), you grant King of the Court Australia and Bill Lang International a worldwide, non-exclusive, royalty-free, perpetual, irrevocable licence to use, reproduce, modify, adapt, publish, translate, distribute, and display such content in any media for promotional or operational purposes.

You represent and warrant that you own or have the necessary rights to grant this licence and that your content does not infringe any third-party rights.

5. PARTICIPATION IN KOTC ACTIVITIES – NOTIFICATION OF RISKS

5.1 Nature of Activities

KOTC Activities involve participation in streetball basketball tournaments and related sporting activities. These activities are recreational services as defined under Section 139A of the Competition and Consumer Act 2010 (Cth) and involve:

Significant physical exertion

Physical contact with other participants

Risk of collision, falls, and impacts

Use of basketball equipment and facilities

Activities undertaken for recreation, enjoyment, and leisure

5.2 Acknowledgment of Inherent Risks

By participating in KOTC Activities, you acknowledge and understand that participation involves inherent risks including but not limited to:

Physical Injury: Sprains, strains, fractures, dislocations, cuts, bruises, concussions, and other injuries.

Serious Injury or Death: In rare cases, participation may result in serious injury, permanent disability, or death.

Collision and Contact: Contact with other participants, equipment, or playing surfaces.

Environmental Risks: Weather conditions, outdoor playing surfaces, and venue-related hazards.

Pre-existing Medical Conditions: Aggravation or worsening of pre-existing medical conditions.

Equipment Failure: Risks associated with the use of sporting equipment.

Psychological Impact: Stress, anxiety, or emotional distress associated with competitive activities.

You acknowledge that these risks are an inherent and unavoidable part of participation in streetball basketball and KOTC Activities and cannot be eliminated regardless of the care taken by King of the Court Australia.

5.3 Voluntary Assumption of Risk

You voluntarily assume all risks associated with participation in KOTC Activities, whether known or unknown, and whether caused by the actions or negligence of King of the Court Australia, other participants, or third parties.

You understand that participation is entirely voluntary and that you are free to choose not to participate.

6. WAIVER AND RELEASE OF LIABILITY

6.1 Release

To the fullest extent permitted by law, you agree to release, waive, discharge, and hold harmless King of the Court Australia, Bill Lang International, their directors, officers, employees, agents, volunteers, sponsors, partners, and affiliates (collectively, "Released Parties") from any and all claims, demands, liabilities, damages, losses, costs, and expenses (including legal fees) arising out of or in connection with:

Your participation in KOTC Activities.

Your use of the Website.

Any Personal Injury, property damage, or other loss suffered by you.

The actions or omissions of other participants or third parties.

This release applies to claims based on negligence, breach of contract, breach of duty, or any other legal theory, except where liability cannot be excluded by law.

6.2 Exclusion of Consumer Guarantees for Recreational Services

Under Section 139A of the Competition and Consumer Act 2010 (Cth) and the Australian Consumer Law, King of the Court Australia is permitted to exclude, restrict, or modify the application of consumer guarantees (including the guarantee that services will be provided with due care and skill) in relation to recreational services.

You expressly agree that:

The consumer guarantees under the Australian Consumer Law (including those set out in Subdivision B of Division 1 of Part 3-2 of the Australian Consumer Law) do not apply to the supply of recreational services provided by KOTC Activities.

You waive your rights to make any claim against King of the Court Australia for failure to comply with those consumer guarantees.

This exclusion is limited to liability for death, Personal Injury, or related harm as defined in Section 139A(3) of the Competition and Consumer Act 2010 (Cth).

6.3 Limitations of Waiver

This waiver and release does not apply to:

Reckless Conduct: Personal Injury caused by Reckless Conduct on the part of King of the Court Australia, as defined in Section 139A(5) of the Competition and Consumer Act 2010 (Cth).

Unlawful Conduct: Liability that cannot be excluded under Australian law, including liability for fraud, gross negligence, or intentional misconduct.

Non-Recreational Services: Liability for services that are not part of the recreational activity itself (e.g., liability for defective venue facilities or ancillary services).

6.4 Indemnity

You agree to indemnify and hold harmless the Released Parties from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable legal fees) arising out of or related to:

Your breach of these Terms.

Your violation of any law or the rights of any third party.

Your participation in KOTC Activities.

Any Content you submit or post on the Website.

7. DISCLAIMERS

7.1 Website Disclaimer

The Website and all Content are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied.

King of the Court Australia does not warrant that:

The Website will be uninterrupted, secure, or error-free.

The Content is accurate, complete, reliable, or up-to-date.

Any defects or errors will be corrected.

The Website or servers are free from viruses or other harmful components.

7.2 Third-Party Links

The Website may contain links to third-party websites or services that are not owned or controlled by King of the Court Australia. We are not responsible for the content, privacy policies, or practices of any third-party websites. You access third-party websites at your own risk.

7.3 Event Changes

King of the Court Australia reserves the right to modify, postpone, reschedule, or cancel any KOTC Activities at any time due to unforeseen circumstances, including but not limited to weather conditions, venue availability, safety concerns, or insufficient registrations. We will make reasonable efforts to notify participants of changes, but we are not liable for any costs, losses, or damages incurred as a result of such changes.

7.4 No Professional Advice

Content on the Website is for general informational and promotional purposes only and does not constitute professional advice (legal, medical, financial, or otherwise). You should seek independent professional advice before making any decisions based on Website Content.

8. LIMITATION OF LIABILITY

8.1 Exclusion of Certain Damages

To the maximum extent permitted by law, King of the Court Australia and the Released Parties shall not be liable for any indirect, incidental, consequential, special, punitive, or exemplary damages, including but not limited to loss of profits, revenue, data, goodwill, or other intangible losses, arising out of or in connection with:

Your use of or inability to use the Website.

Your participation in KOTC Activities.

Any Content or conduct of third parties on the Website.

Unauthorised access to or alteration of your transmissions or data.

8.2 Cap on Liability

To the extent permitted by law, the total aggregate liability of King of the Court Australia and the Released Parties for any claims arising out of or related to these Terms, the Website, or KOTC Activities shall not exceed the amount paid by you (if any) to participate in the relevant KOTC Activity, or AUD $100, whichever is greater.

8.3 Australian Consumer Law

Nothing in these Terms is intended to exclude, restrict, or modify any consumer rights that cannot be excluded under the Australian Consumer Law or other applicable laws. Where liability cannot be excluded, our liability is limited to the extent permitted by law.

9. RULES FOR KOTC ACTIVITIES AND COMPETITIONS

9.1 Eligibility and Registration

Participation in KOTC Activities may be subject to eligibility requirements, including age restrictions, skill level, and registration procedures. You must provide accurate information during registration and comply with all eligibility criteria.

9.2 Code of Conduct

All Participants must:

Treat other participants, officials, volunteers, and spectators with respect and courtesy.

Refrain from abusive, threatening, discriminatory, or unsportsmanlike conduct.

Comply with all event rules, safety protocols, and instructions from officials.

Refrain from using drugs, alcohol, or prohibited substances during KOTC Activities.

Respect the property and facilities of venues.

9.3 Health and Fitness

By participating in KOTC Activities, you represent and warrant that:

You are in good physical health and fitness to participate.

You are not aware of any medical condition that would prevent safe participation.

You have consulted a medical professional if you have any concerns about your ability to participate.

9.4 Medical Disclosure

You agree to disclose any medical conditions, injuries, allergies, or other health concerns that may affect your participation or require medical attention. Failure to disclose relevant medical information may affect your ability to participate and may void any waiver or release.

9.5 Medical Treatment Consent

In the event of injury or medical emergency, you consent to receiving first aid and emergency medical treatment, including transport to a medical facility. You are responsible for all costs associated with medical treatment.

9.6 Disqualification and Ejection

King of the Court Australia reserves the right, in its sole discretion, to disqualify, eject, or ban any Participant from KOTC Activities for:

Breach of these Terms or event rules.

Unsportsmanlike or dangerous conduct.

Violation of the Code of Conduct.

Any other reason deemed necessary for the safety and integrity of KOTC Activities.

No refunds will be provided in such cases.

9.7 Photography and Media Release

By participating in KOTC Activities, you acknowledge and agree that:

Photographs, videos, and recordings may be taken during events.

King of the Court Australia and Bill Lang International may use your name, image, likeness, and voice in promotional materials, social media, websites, and other media without compensation or further consent.

If you do not wish to be photographed or recorded, you must notify event organisers in writing before the event.

10. PAYMENT, REFUNDS, AND CANCELLATIONS

10.1 Payment

Registration fees and any other charges for KOTC Activities must be paid in full at the time of registration unless otherwise specified. Payment must be made through the payment methods provided on the Website.

10.2 Refunds

Refunds are subject to the following policy:

Cancellation by Participant (More than 14 days before event): Full refund minus a 10% administrative fee.

Cancellation by Participant (7-14 days before event): 50% refund.

Cancellation by Participant (Less than 7 days before event): No refund.

Cancellation or Postponement by KOTC: Full refund or credit towards a future event.

Refunds will be processed within 14 business days of approval.

10.3 Non-Transferability

Registration for KOTC Activities is non-transferable unless approved in writing by King of the Court Australia.

10.4 Australian Consumer Law – Consumer Guarantees

Nothing in this section limits or excludes your rights under the Australian Consumer Law for refunds, repairs, or replacements where goods or services are faulty, not fit for purpose, or do not match their description.

11. PRIVACY AND DATA PROTECTION

Your use of the Website and participation in KOTC Activities are subject to our Privacy Policy, which is incorporated into these Terms by reference.

We collect, use, and store your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles. For full details, please refer to our Privacy Policy available at [insert link].

By using the Website or participating in KOTC Activities, you consent to the collection, use, and disclosure of your personal information as described in the Privacy Policy.

12. CONSENT MECHANISMS

12.1 Consent to Terms

By ticking the checkbox at registration, clicking "I Agree," or otherwise accessing or using the Website or participating in KOTC Activities, you expressly consent to be bound by these Terms.

12.2 Consent to Waiver and Release

You acknowledge that you have read, understood, and voluntarily agree to the waiver and release provisions contained in Section 6 of these Terms.

12.3 Consent for Minors

If you are under 18 years of age, a parent or legal guardian must review, agree to, and sign these Terms on your behalf before you may participate in KOTC Activities. The parent or guardian assumes all responsibilities and liabilities under these Terms on behalf of the minor.

13. DISPUTE RESOLUTION AND GOVERNING LAW

13.1 Governing Law

These Terms are governed by and construed in accordance with the laws of the State of Victoria, Australia. The application of the United Nations Convention on Contracts for the International Sale of Goods is expressly excluded.

13.2 Jurisdiction

You irrevocably submit to the exclusive jurisdiction of the courts of Victoria, Australia, and any courts that may hear appeals from those courts, for the resolution of any disputes arising out of or relating to these Terms, the Website, or KOTC Activities.

13.3 Dispute Resolution Process

Before commencing legal proceedings, the parties agree to attempt to resolve any dispute through good faith negotiation.

If the dispute cannot be resolved within 30 days, either party may refer the matter to mediation administered by a recognised mediation service in Victoria.

If mediation is unsuccessful, either party may commence legal proceedings.

13.4 Class Action Waiver

To the extent permitted by law, you agree that any dispute resolution proceedings will be conducted on an individual basis and not as a class action, consolidated action, or representative action.

14. AMENDMENTS AND UPDATES

King of the Court Australia reserves the right to modify, amend, or update these Terms at any time without prior notice. Changes will be effective immediately upon posting on the Website.

Your continued use of the Website or participation in KOTC Activities after changes are posted constitutes your acceptance of the updated Terms.

It is your responsibility to review these Terms periodically. If you do not agree to any changes, you must cease using the Website and not participate in KOTC Activities.

The date of the most recent update will be indicated at the top of these Terms.

15. SEVERABILITY

If any provision of these Terms is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be deemed modified to the minimum extent necessary to make it valid and enforceable, or if such modification is not possible, the provision shall be severed from these Terms. The remaining provisions shall continue in full force and effect.

16. ENTIRE AGREEMENT

These Terms, together with the Privacy Policy and any other policies referenced herein, constitute the entire agreement between you and King of the Court Australia regarding your use of the Website and participation in KOTC Activities, and supersede all prior or contemporaneous agreements, understandings, representations, and warranties.

17. WAIVER

No waiver by King of the Court Australia of any term or condition set forth in these Terms shall be deemed a further or continuing waiver of such term or condition or a waiver of any other term or condition. Any failure to assert a right or provision under these Terms shall not constitute a waiver of such right or provision.

18. CONTACT INFORMATION

If you have any questions, concerns, or complaints regarding these Terms, the Website, or KOTC Activities, please contact us at:

King of the Court Australia
c/o Bill Lang International
Melbourne, Victoria, Australia

Email: info@bill-lang.com
Website: https://www.bill-lang.com/contact/

19. COMPLIANCE STATEMENTS

19.1 Australian Consumer Law Compliance

King of the Court Australia is committed to compliance with the Australian Consumer Law (ACL) under the Competition and Consumer Act 2010 (Cth).

We provide consumer guarantees where applicable, including guarantees that services will be provided with due care and skill, are fit for purpose, and delivered within a reasonable time, except where lawfully excluded for recreational services.

19.2 Victorian Consumer Law Compliance

King of the Court Australia complies with the Australian Consumer Law and Fair Trading Act 2012 (Vic) and all applicable Victorian consumer protection laws.

19.3 Privacy Act Compliance

We comply with the Privacy Act 1988 (Cth) and the Australian Privacy Principles in the collection, use, storage, and disclosure of personal information.

19.4 Fair Trading Compliance

We are committed to fair trading practices and do not engage in misleading or deceptive conduct.

19.5 Recreational Services Compliance

KOTC Activities are recreational services under Section 139A of the Competition and Consumer Act 2010 (Cth). We have provided clear risk warnings and obtained your consent to exclude certain consumer guarantees as permitted by law.

20. ACKNOWLEDGMENT

By using the Website or participating in KOTC Activities, you acknowledge that:

You have read and understood these Terms in full.

You have had the opportunity to seek independent legal advice.

You voluntarily agree to be bound by these Terms.

You understand the risks associated with participation in KOTC Activities and voluntarily assume those risks.

You consent to the waiver and release of liability as set out in these Terms.

END OF TERMS AND CONDITIONS

King of the Court Australia
A wholly owned entity of Bill Lang International

Last Updated: 20 October 2025

KOTC PRIVACY POLICY

King of the Court Australia
A wholly owned entity of Bill Lang International Pty Ltd

Effective Date: 21 October 2025
Version: 1.0
Last Updated: 21 October 2025
Next Review Date: 21 April 2026

1. INTRODUCTION

King of the Court ("KOTC"), accessible at www.kingofthecourt.org ("Website", "Platform", "Service"), is a wholly owned entity of Bill Lang International Pty Ltd (ABN: 62 107 721 933, "we," "us," or "our"). We are committed to protecting your privacy and this policy outlines how we manage your Personal Information/Personal Data.

We are located at:
Suite 13/397 Smith Street
Fitzroy, Victoria 3065
Australia

This Privacy Policy applies to:

All visitors to the KOTC website (www.kingofthecourt.org)

KOTC Clubhouse members (both Free Tier and VIP members)

Event participants attending KOTC tournaments and activities

Users of any KOTC mobile applications or digital services

Anyone who interacts with KOTC through social media, email, or other channels

You do not need to be a member to be covered by this Privacy Policy. This policy protects the privacy of all individuals who visit our website or interact with our services, whether you are browsing, enquiring about events, applying for membership, or engaging with KOTC content.

Compliance Framework:

We comply with privacy and data protection laws across multiple jurisdictions including:

Australia: Privacy Act 1988 (Cth) and Australian Privacy Principles (APPs)

European Union: General Data Protection Regulation (GDPR)

United Kingdom: UK GDPR and Data Protection Act 2018

United States: Federal and state privacy laws including CCPA/CPRA (California), VCDPA (Virginia), CPA (Colorado), CTDPA (Connecticut), UCPA (Utah)

Canada: Personal Information Protection and Electronic Documents Act (PIPEDA) and provincial laws

Brazil: Lei Geral de Proteção de Dados (LGPD)

Japan: Act on the Protection of Personal Information (APPI)

China: Personal Information Protection Law (PIPL)

Indonesia: Law No. 27 of 2022 concerning Personal Data Protection (PDP Law)

Thailand: Personal Data Protection Act B.E. 2562 (2019) (PDPA)

Copies of privacy legislation:

Australian Privacy Principles: www.oaic.gov.au

GDPR: https://gdpr.eu

PIPL: www.cac.gov.cn

APPI: www.ppc.go.jp

2. CONTACT INFORMATION AND DATA PROTECTION OFFICERS

General Enquiries:

Email: info@bill-lang.com
Post: KOTC, Bill Lang International, Suite 13/397 Smith Street, Fitzroy, VIC 3065, Australia
Website: www.kingofthecourt.org

3. WHAT IS PERSONAL INFORMATION/PERSONAL DATA

Personal Information (Australia) or Personal Data (EU/GDPR) or Personal Information (Japan, China, Indonesia, Thailand) means any information relating to an identified or identifiable individual. This includes information or an opinion that identifies you or from which your identity can reasonably be ascertained.

Sensitive Personal Information/Data includes special categories of data requiring enhanced protection under various laws, including:

Health information

Biometric data

Racial or ethnic origin

Political opinions

Religious or philosophical beliefs

Trade union membership

Genetic data

Sex life or sexual orientation

Criminal convictions and offences

National identification numbers (where applicable)

Children's data (under 18 years of age)

We only collect Sensitive Personal Information/Data where necessary, with appropriate consent, or where permitted by law.

4. CATEGORIES OF PERSONAL INFORMATION/DATA WE COLLECT

We collect different types of Personal Information/Data depending on how you interact with KOTC:

4.1 Website Visitors (All Users):

Technical Data: IP address, browser type and version, device information, time zone settings, location data (country, region, city), website usage data, cookies and tracking technologies

Contact Information (if provided): Email address, name, phone number (through contact forms, newsletter signups, enquiries)

Communication Data: Messages sent through contact forms, email correspondence, social media interactions

4.2 Event Enquirers and Participants (Non-Members):

Event Registration Data: Name, email, phone, age verification, emergency contact details

Attendance Records: Event participation, check-in data

Photos and Videos: With consent at events (may include you in background)

Feedback and Survey Data: Event feedback, satisfaction surveys

4.3 KOTC Clubhouse Members (Additional Data):

Identity and Contact Information: Full legal name, date of birth, age, gender (optional), email address, mobile/phone number, residential address, mailing address, national identification numbers (where required by law)

Membership and Account Information: Username, password, membership tier (Free or VIP), member ID number, account preferences, communication preferences, security questions, membership history

Payment and Financial Information (VIP Members): Payment method details, billing address, transaction history, payment processor information, invoices, subscription billing records

Trade Promotion and Prize Information: Participation history, entry records, prize claims, winner notifications, skill-testing question responses (Canada), prize delivery details, tax information

VIP Services Data: Event bookings, exclusive access usage, merchandise orders, priority service requests

4.4 Social Media and Marketing Data (All Users):

Social Media Interactions: Comments, likes, shares, mentions on Facebook, Instagram, Twitter, LinkedIn, YouTube

Marketing Data: Newsletter subscriptions, marketing preferences, campaign engagement

User-Generated Content: Photos, videos, testimonials, reviews shared with us

4.5 Analytics and Technical Data (All Users):

Website Analytics: Page views, session duration, bounce rates, referral sources, search terms

Device and Browser Data: Operating system, screen resolution, browser capabilities, installed plugins

Cookies and Trackers: Session cookies, analytics cookies, marketing cookies (with consent where required)

Server Logs: Access logs, error logs, security logs

5. HOW WE COLLECT YOUR PERSONAL INFORMATION/DATA

5.1 Direct Collection:

From Website Visitors:

Contact forms and enquiry submissions

Newsletter subscription forms

Event registration forms

Email correspondence

Live chat interactions

Phone conversations

From Members:

Membership application forms (online and offline)

Account registration and setup

Payment processing

Customer support interactions

Prize claim forms

Surveys and feedback forms

5.2 Indirect Collection:

Corporate partners and event co-organisers

Payment processors and financial institutions

Marketing and advertising partners

Social media platforms (when you interact with our content)

Third-party service providers

Publicly available sources

Referrals from friends or family

5.3 Automatic Collection (All Users):

Cookies and similar tracking technologies

Website analytics tools (Google Analytics, etc.)

Server logs and access records

Device and browser information

IP addresses and location data

Social media plugins and widgets

5.4 User-Generated Content (All Users):

Comments on website, blog, or social media

Photos, videos, and testimonials you share

Reviews and ratings

Social media interactions and mentions

6. LEGAL BASIS FOR PROCESSING

6.1 For All Users (General Legal Bases):

Australian Users (APPs):
We collect, use, and disclose Personal Information where:

You have consented to the collection

It is reasonably necessary for our functions or activities

It is required or authorised by law

It will prevent or lessen a serious threat to life, health, or safety

EU/UK Users (GDPR/UK GDPR):
We process your Personal Data based on:

Consent (Article 6(1)(a)): For marketing communications, optional cookies, newsletter subscriptions, event photos, and other optional services

Legitimate Interests (Article 6(1)(f)): For website analytics, fraud prevention, security, direct marketing to enquirers, business operations

Contract (Article 6(1)(b)): To provide services you've requested (membership services, event tickets, customer support)

Legal Obligation (Article 6(1)(c)): To comply with legal requirements, tax obligations, regulatory compliance

6.2 Specific Legal Bases by User Type:

Website Visitors Only:

Consent for optional cookies and tracking

Legitimate interests for website functionality and security

Consent for marketing communications (newsletter, event updates)

Event Participants (Non-Members):

Consent for event registration and participation

Contract performance for paid event tickets

Legitimate interests for event organisation and safety

KOTC Clubhouse Members:

Contract performance for membership services

Consent for VIP services and Trade Promotion participation

Legal obligation for identity verification and tax reporting

Legitimate interests for fraud prevention and customer service

All Other Jurisdictions:
Similar legal bases apply under respective privacy laws (consent, contract, legal obligation, legitimate interests, vital interests, public interest) as detailed in the original policy sections.

7. HOW WE USE YOUR PERSONAL INFORMATION/DATA

7.1 For All Website Visitors:

Website Operation: Providing website functionality, security monitoring, technical support

Analytics and Improvement: Understanding website usage, improving user experience, A/B testing

Communication: Responding to enquiries, providing information requested, customer support

Marketing (with consent): Sending newsletters, event announcements, promotional offers

Legal Compliance: Meeting legal obligations, enforcing terms of service, protecting our rights

7.2 For Event Enquirers and Participants (Non-Members):

Event Management: Processing registrations, managing attendance, coordinating logistics

Safety and Security: Emergency contact procedures, venue security, health and safety compliance

Communication: Event updates, schedule changes, important announcements

Documentation: Event photography/videography (with consent), participant records

Follow-up: Post-event surveys, future event invitations, feedback collection

7.3 For KOTC Clubhouse Members (Additional Uses):

Membership Services: Account management, tier-based benefits, subscription processing

Trade Promotions: Entry allocation, winner selection, prize fulfilment, tax reporting

VIP Services: Exclusive events, priority access, merchandise discounts, personalised experiences

Billing and Payments: Processing subscriptions, issuing invoices, managing payment methods

Customer Support: Account assistance, technical support, complaint resolution

Fraud Prevention: Identity verification, suspicious activity detection, account security

7.4 Marketing Communications (All Users):

Required Communications (No Consent Needed):

Responses to your enquiries

Service-related updates (website maintenance, policy changes)

Safety and security notifications

Legal notices

Optional Marketing (Consent Required in EU/UK and other jurisdictions):

Newsletter subscriptions

Event announcements and invitations

Promotional offers and discounts

Partner offers and collaborations

Industry insights and KOTC news

You can unsubscribe from marketing at any time:

Click unsubscribe links in emails

Update preferences in member portal (if member)

Email us directly

Contact customer support

7.5 Analytics and Research (All Users):

Understanding visitor behaviour and preferences

Analysing website traffic and popular content

Measuring marketing campaign effectiveness

Conducting market research and user surveys

Improving services and developing new features

8. DATA SHARING AND DISCLOSURE

8.1 Third Parties We Share Your Data With:

Service Providers and Contractors (All Users):

Website hosting providers (server management, uptime)

Cloud storage services (secure data storage with encryption)

Email service providers (newsletters, automated emails)

Analytics providers (Google Analytics, Facebook Pixel - with consent where required)

Customer support platforms (help desk systems, live chat)

IT support and cybersecurity services

Payment Processors (Members and Event Participants):

Stripe, PayPal, Alipay, WeChat Pay, UnionPay (secure payment processing)

Financial institutions for transaction processing

Fraud prevention services

Event and Marketing Partners (Relevant Users):

Event venues and co-organisers

Photography and videography services (with consent)

Prize suppliers and fulfilment partners (Trade Promotion winners)

Corporate sponsors and partners (with consent)

Social media platforms (Facebook, Instagram, Twitter, LinkedIn, YouTube)

Professional Advisors:

Lawyers and legal counsel

Accountants and auditors

Business consultants

Government and Regulatory Bodies (When Required):

Tax authorities (prize winner reporting)

Law enforcement agencies (legal requests only)

Trade promotion regulatory authorities (MOSA in Indonesia, etc.)

Courts and tribunals (legal proceedings)

8.2 Data Sharing Conditions:

All third parties must:

Process data only for specified purposes

Maintain appropriate security measures

Comply with applicable privacy laws

Sign data processing agreements with us

Not use your data for their own marketing (unless you separately consent)

8.3 No Sale of Personal Data:

We do not sell your Personal Information/Data to anyone.

California residents: We don't sell or share for cross-context behavioural advertising

All users: Your data is only shared as described in this policy

9. COOKIES AND WEBSITE TRACKING

9.1 What Are Cookies:

Cookies are small text files stored on your device when you visit websites. For detailed information, see our separate Cookie Policy [Insert URL].

9.2 Cookies We Use:

Essential Cookies (All Visitors):

Session management and login state

Security and fraud prevention

Basic website functionality

Language and region preferences

No consent required - necessary for website operation

Analytics Cookies (All Visitors):

Google Analytics (website traffic and user behaviour)

Heatmap tools (anonymous user interaction tracking)

Performance monitoring

Duration: Up to 26 months

Consent required in EU/UK and other jurisdictions

Marketing Cookies (With Consent):

Facebook Pixel, Google Ads (retargeting and conversion tracking)

Third-party advertising networks

Social media integration cookies

Duration: Up to 12 months

Requires explicit consent

9.3 Managing Cookies:

All Users Can:

Accept or decline optional cookies through our cookie banner

Manage preferences through browser settings

Use browser opt-out tools and extensions

Disable cookies entirely (may affect website functionality)

Member Portal: Members can manage cookie preferences in account settings

9.4 Third-Party Cookies:

External services may place cookies:

Google Analytics: https://policies.google.com/privacy

Facebook Pixel: https://www.facebook.com/privacy

Social Media Widgets: Each platform's privacy policy applies

Payment Processors: Stripe, PayPal privacy policies apply

10. INTERNATIONAL TRANSFERS AND DATA LOCALISATION

10.1 Cross-Border Transfers:

As an international organisation with visitors and members worldwide, we transfer Personal Information/Data to:

Australia (our primary operations)

United States (cloud storage and analytics providers)

European Union (service providers)

Other countries where our partners and service providers operate

10.2 Jurisdiction-Specific Transfer Rules:

EU/UK Visitors and Members:

Protected by Standard Contractual Clauses (SCCs)

Adequacy decisions for countries with adequate protection

Your consent for specific transfers (where required)

Chinese Visitors and Members:

Data Localisation: Personal Information collected from mainland China visitors stored within China

Cross-border transfers require separate consent and security assessments

For members: Prize fulfilment and customer support may require cross-border transfer with consent

Other Jurisdictions:
Follow similar safeguards including consent, adequacy assessments, and contractual protections as detailed in original policy.

10.3 Transfer Security:

All international transfers use:

Encryption in transit (TLS/SSL)

Encrypted cloud storage

Access controls and authentication

Data processing agreements with recipients

11. YOUR DATA PROTECTION RIGHTS

11.1 Rights for All Users (Visitors and Members):

Universal Rights:

Access: Request information about what Personal Data we hold about you

Correction: Request correction of inaccurate or incomplete information

Deletion: Request deletion of your Personal Data (subject to legal exceptions)

Complaints: Lodge complaints about our privacy practices

11.2 Enhanced Rights by Jurisdiction:

EU/UK Visitors and Members (GDPR/UK GDPR):

Right to be Informed: Clear information about data use (this policy)

Right of Access: Copies of your Personal Data plus context

Right to Rectification: Correct inaccurate data

Right to Erasure: "Right to be forgotten" (with exceptions)

Right to Restrict Processing: Limit how we use your data

Right to Data Portability: Get your data in machine-readable format (members)

Right to Object: Object to marketing, legitimate interest processing

Right to Withdraw Consent: Withdraw consent anytime (doesn't affect past processing)

California Residents (All Users):

Right to Know: Categories and specific pieces of Personal Information collected

Right to Delete: Delete Personal Information (with exceptions)

Right to Correct: Fix inaccurate information

Right to Opt-Out: We don't sell data, so not applicable

Right to Non-Discrimination: No penalty for exercising rights

Website Visitors (Non-Members) Specific Rights:

Unsubscribe: From newsletters and marketing emails anytime

Cookie Control: Manage cookie preferences through banner or browser

Data Deletion: Request deletion of contact form submissions, newsletter subscriptions

Access: Get copies of enquiries, subscriptions, and interactions you've had with us

KOTC Clubhouse Members (Additional Rights):

Account Management: Update membership details, communication preferences

Subscription Control: Cancel VIP memberships, modify billing

Trade Promotion Data: Access entry records, prize history, winner information

Membership Termination: Delete membership account and associated data

11.3 How to Exercise Rights:

For All Users:

Email: info@bill-lang.com

Website: Contact form at www.kingofthecourt.org/contact

Post: KOTC Privacy Rights, Bill Lang International, Suite 13/397 Smith Street, Fitzroy, VIC 3065, Australia

For Members:

Member Portal: Use "Privacy Rights" or "Account Management" sections

Online: Direct access through membership dashboard

Response Time: 30 days (1 month) in most jurisdictions

Verification: We may request ID to verify your identity before processing requests

12. DATA RETENTION

12.1 Retention Periods:

Website Visitors (Non-Members):

Contact form submissions: 2 years from submission

Newsletter subscriptions: Until you unsubscribe

Website analytics: 26 months from collection

Cookies: 6-12 months (varies by type)

Marketing communications: 3 years after last engagement

Event Participants (Non-Members):

Event registrations: 3 years after event

Photos/videos: Until consent withdrawn or 5 years (whichever earlier)

Feedback and surveys: 2 years from submission

KOTC Clubhouse Members:

Active membership data: Duration of membership plus 7 years

Payment records: 7 years (tax and legal requirements)

Trade Promotion records: 7 years for winners, 2 years for non-winners

Customer support: 3 years after resolution

All Users:

Legal compliance data: 7 years or as required by law

Security logs: 12 months

Opt-out records: Retained indefinitely to honour preferences

12.2 Data Deletion:

When Personal Information/Data is no longer needed:

Secure deletion using industry-standard methods

Physical records shredded

Backups purged according to retention cycles

Anonymisation where possible instead of deletion

13. SECURITY MEASURES

13.1 Technical Security (All Users):

Encryption: TLS/SSL for data in transit, AES-256 for stored data

Access Controls: Role-based access, multi-factor authentication for staff

Network Security: Firewalls, intrusion detection, DDoS protection

Regular Updates: Security patches, software updates, vulnerability management

13.2 Data Protection (All Users):

Secure server facilities with restricted physical access

Regular security audits and penetration testing

Staff privacy and security training

Incident response plans for data breaches

13.3 Payment Security (Members and Event Participants):

PCI-DSS Compliance: Payment processors are certified

Tokenisation: We don't store full credit card numbers

Secure Payment Gateways: All transactions encrypted

3D Secure: Additional authentication where supported

14. MARKETING AND COMMUNICATIONS

14.1 Types of Communications:

Transactional (All Users - No Consent Needed):

Responses to your enquiries and contact form submissions

Website security and maintenance notifications

Legal notices and policy updates

Order confirmations and receipts (if applicable)

Marketing (Consent Required in Most Jurisdictions):

Newsletter subscriptions

Event announcements and invitations

Promotional offers and discounts

Industry news and KOTC updates

Partner offers and collaborations

14.2 Consent and Opt-Out:

Website Visitors:

Clear opt-in when subscribing to newsletters

Separate consent for different types of marketing

Easy unsubscribe links in all marketing emails

Members:

Membership-related communications (required)

Optional marketing communications (separate consent)

Manage all preferences through member portal

14.3 Third-Party Marketing:

We do not share your contact details with third parties for their own marketing without your explicit separate consent.

15. CHILDREN'S PRIVACY

15.1 Age Restrictions:

KOTC services are not directed to children:

Website visitors: No age restrictions for browsing, but newsletter signup requires 18+

Event participation: May require parental consent for under 18s

KOTC Clubhouse membership: Requires 18+ (or age of majority)

15.2 No Collection from Children:

We do not knowingly collect Personal Information from children under 18 (or 16 in EU/UK) without appropriate parental consent.

If you believe we have collected information from a child inappropriately, please contact us immediately at [Insert Privacy Email].

16. COMPLAINTS AND CONTACT

16.1 Internal Complaints:

Email: info@bill-lang.com
Post: KOTC Privacy Team, Bill Lang International, Suite 13/397 Smith Street, Fitzroy, VIC 3065, Australia

Process:

We acknowledge complaints within 3 business days

Investigation within 14-30 days depending on complexity

Written response with outcome and any corrective actions

16.2 External Complaints:

If unsatisfied with our response, you can complain to:

Australian Users:
Office of the Australian Information Commissioner (OAIC)
Website: www.oaic.gov.au | Phone: 1300 363 992

EU Users:
Your local Data Protection Authority:
https://edpb.europa.eu/about-edpb/board/members_en

UK Users:
Information Commissioner's Office (ICO)
Website: www.ico.org.uk | Phone: 0303 123 1113

USA Users:
Federal Trade Commission (FTC): www.ftc.gov
California Attorney General (CA residents): https://oag.ca.gov/privacy

Canada Users:
Office of the Privacy Commissioner of Canada
Website: www.priv.gc.ca | Phone: 1-800-282-1376

Other Jurisdictions: See original policy Section 21.3 for complete contact list

17. POLICY UPDATES

17.1 Changes to This Policy:

We may update this Privacy Policy to reflect:

Changes in our services or practices

New legal requirements

Feedback from users and regulators

Technology updates

17.2 How We Notify You:

All Users:

Updated policy posted on website with new effective date

Prominent website banner announcing changes

Members:

Email notification to registered members

Member portal notification at next login

Newsletter Subscribers:

Email update about significant changes

17.3 Material Changes:

For significant changes affecting your rights:

EU/UK users: We may seek renewed consent where required

All users: Extended notice period before changes take effect

Clear explanation of what changed and why

18. JURISDICTION-SPECIFIC INFORMATION

18.1 For California Residents (All Users):

Personal Information Categories Collected (Last 12 Months):

Category

Examples

Website Visitors

Members

Sources

Business Purpose

Identifiers

Name, email, IP address

Yes

Direct from you, automatic

Communications, analytics, membership

Internet Activity

Website usage, cookies

Yes

Automatic

Website improvement, analytics

Commercial Information

Purchase history

Yes (VIP)

Direct, payment processors

Billing, customer service

Geolocation

IP-based location

Yes

Automatic

Localisation, analytics

Your California Rights:

Right to Know what Personal Information we collect

Right to Delete your Personal Information

Right to Correct inaccurate information

Right to Opt-Out of Sale (we don't sell data)

Right to Non-Discrimination

How to Exercise Rights: Contact [Insert Privacy Email]

18.2 For Chinese Users (All Users):

Data Localisation: Information from mainland China visitors stored within China

Cross-Border Transfers: Require separate consent for customer support and analytics

Local Representative: [Insert China Contact Details]

18.3 For Indonesian Users (All Users):

Free Prize Draws: KOTC Trade Promotions are lawful promotional activities under MOSA permits (not gambling)

Cross-Border Transfers: Prior/post notification to regulators

18.4 For Thai Users (All Users):

Data Protection Officer: [Insert Thailand Contact]

Cross-Border Transfers: With consent or adequate safeguards

PDPC Office Contact: www.pdpc.or.th

18.5 For Japanese Users (All Users):

Person in Charge: [Insert Japan Contact]

PPC Contact: www.ppc.go.jp

19. QUICK REFERENCE FOR ALL USERS

I'm a Website Visitor - What Data Do You Collect?

Technical data (IP address, browser info, cookies)

Contact details if you fill out forms or subscribe

Analytics data about how you use the website

How Do I Unsubscribe from Emails?

Click unsubscribe link in any email

Email us at info@bill-lang.com

Use contact form on website

How Do I Control Cookies?

Manage through our cookie banner when you first visit

Adjust browser settings to block/delete cookies

Use opt-out tools and browser extensions

How Do I Access My Data?

Email info@bill-lang.com

Use contact form: www.kingofthecourt.org/contact

Members: Use member portal privacy section

How Do I Delete My Data?

Email request to info@bill-lang.com

Specify what data you want deleted

We'll confirm your identity and process within 30 days

Do You Sell My Data?

No, we never sell Personal Information to anyone

We only share as described in this policy

California residents: We don't sell or share for advertising

I Have a Privacy Complaint - What Do I Do?

If unsatisfied, contact your local privacy regulator

All contact details in Section 16

Am I Protected If I'm Just Browsing?

Yes! This policy applies to all website visitors

You don't need to be a member to have privacy rights

Same protections apply whether you browse, enquire, or join

20. GLOSSARY

Cookies: Small files stored on your device to remember preferences and track website usage

Data Controller: The entity (KOTC/Bill Lang International) that decides how Personal Data is processed

Personal Data/Information: Any information that identifies you or can be used to identify you

Processing: Any use of Personal Data including collection, storage, sharing, and deletion

Supervisory Authority: Government body overseeing privacy law compliance (e.g., OAIC, ICO, FTC)

Third Party: Other organisations we work with (service providers, partners, etc.)

END OF PRIVACY POLICY

This Privacy Policy protects everyone who interacts with KOTC - from casual website visitors to dedicated KOTC Clubhouse members. Your privacy matters to us regardless of how you choose to engage with our services.

Questions? Contact us anytime at [Insert Privacy Email]

KOTC (King of the Court)
A wholly owned entity of Bill Lang International Pty Ltd
ABN: 62 107 721 933

Version: 1.0
Effective Date: 21 October 2025
Last Updated: 21 October 2025

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